AlphaSwarm - Student Organization Management System

AlphaSwarm is a full solution for any student organization wishing to keep students engaged, keep track of members, inform students of activities, and offer incentives for participation. AlphaSwarm includes a robust permissionions-based management system through which officers (administrators) can manage a student organization. An AlphaSwarm website is appropriate for all sorts of student organizations, whether it be fraternities, sororities, honor societies, clubs, advocacy organizations, and more.

AlphaSwarm allows for user-content to be published by integrating a content management system. Administrators (officers) can post new internal pages such as "about us" and "membership requirements" as well as links to external pages, such as a national affiliate. The layout is very customizable and can be styled to suit the desires of the organization.

Users can sign in once they have followed the easy registration process. Officers can post information on the bulletin board.

Members can view the minutes for past meetings. Officers can be configured with permissions to have access to posting and editing minutes.

Anyone with proper permissions (typically the secretary) can post minutes. A full WYSIWYG editor is included, so users can post images, formatting, and links in the minutes.

Users can view upcoming and past events. Officers with permissions can post a new event.

A new event has information associated with it such as name, date and time, location and description.

An event can include "custom RSVP questions", to ask members additional questions besides whether or not they will be attending. Members receive memebership points for each event, and one event can count towards one or more membership requirements.

RSVP questions are very customizable. Here, for example, the officers can ask members who is able to drive to an event.

When an event is upcoming, members can view details and RSVP.

If there are custom RSVP questions, they can respond to these as well.

Members can view who else is coming to an event as well as their answers to the custom RSVP questions. Officers can generate a list of emails based on who is coming to the event.

Members can view their progress towards membership requirements. Events which have passed but haven't had points entered don't count against members.

Officers with proper permissions can view a report of all members' requirements status and a report of just active members.

Officers can post points using an easy-to-use interface.

All members have access to the member directory, where they can view the profile of each member. Members do not have access to other members' past participation history.

Each user can fill out their own profile. Profile questions are customizable via an administrative interface.

In the administrative interface, the administrator can create new users.

Administrators can also "archive" users for inactivity so that their name will no longer appear on the membership list. Users may unarchive themselves by logging in. After a user-set period, users are considered alumni.

Officers and officer positions may be created, edited, and removed with the administrative interface. Officers may be assigned specific permissions here.

The requirements for membership can be configured in the administrative interface. Scoring can be computed using a combination of several requirements. Scoring types include a percentage of points, percentage of events, number of events, and number of points for a specific category.